How To Hold A Corporate Function Without Stress

For many business people, it can feel like a bit of a double-edged sword.

Your boss has trusted you to put together an executive function, but that inevitably comes with a lot of planning and, needless to say, quite a bit of stress.

Don't worry! You can do some things to take the stress out of planning any corporate function, and here, you will be walked through a quick guide to simplify the process. So, enjoy!

Secure Your Suppliers

Book the suppliers as soon as you have the event date. This will help with any last-minute issues that can come with tech hire or other aspects of the event. It will also allow you plenty of time to rebook if you need to!

Be sure that you book catering for corporate functions, as you may be able to get a discount, and the prices will usually be more reasonable than hiring an events catering team.

Know Your Budget

Speaking of booking suppliers for the event, what is the budget? Ensure you have this written down from the financing team, as this will allow you to play around with numbers and find suitable options without breaking the bank.

Of course, it is always best to try and come in under budget, but having an idea of how much each segment of the function will cost can also help you with getting more funding if needed. So, be sure you know the numbers!

Choose Your Venue

If your business is in the city, then on the outskirts, there will likely be multiple scenic hotels or lodges that will allow you to hold a corporate function. The main things you need to consider are how easy it is to get to said location by car and public transport, as well as accessibility options. Does that oh-so-pretty country house have wheelchair access? If not, it can cause a very serious issue.

Know Your Guest List

Who is coming to the corporate function? How many are coming? Both are essential when planning catering, dinner seating, and meeting room seating.

You should also aim to know who is coming by name, as this will allow you to greet them, which will give a very professional feel to the event. It may be worth handing out nametags, though, as if it is a large number, you can't expect yourself to remember everyone!

Plan The Schedule

Once everything is secured, you need to plan the corporate event schedule.

This will likely include when the guests will arrive, when talks or sessions will start, when breaks will occur, lunch, and dinner, and when the event will end. Try to stick to this, as people can become irritable when things overrun.

In many cases, you will need to have the schedule prepped in advance, so you can send a copy of it to everyone who is attending. So, try to give adequate time for each part and, if you need to, run it by your supervisor or boss to ensure that all is covered.